International Business Seminars

International Business Seminars - COVID-19 Update

COVID-19 Update

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International Business Seminars COVID-19 Response

International Business Seminars (IBS) is continuing to closely monitor the novel coronavirus (COVID-19) pandemic at home and abroad. We are working with global health officials and following recommendations from the US State Department, the World Health Organization, and the Center for Disease Control and Prevention.

IBS is committed to prioritizing the health and safety of our students, staff, and university partners. We are operating with an abundance of caution on all programs and will make informed decisions and critically assess the best course of action for each program as well ongoing training for our staff to anticipate and respond responsibly to student health and safety issues on the ground. We are also dedicated to working with each of our university partners and their students to give the support and solutions needed to safely conduct programs. We will continue to monitor the COVID-19 pandemic at home and abroad, we will be here to support you.

Guidelines & Procedures

International Business Seminars follows the requirements of local authorities and guidelines of destination countries and a basic protocol to keep students, faculty, and staff safe. These requirements may differ from country to country. All parties are expected to follow and comply with the guidelines to reduce exposure and not to further the spread of COVID-19.

We ask students and faculty to always think of how and where the virus comes from and be aware of the correct infection routes so that everyone will make smart decisions during their study abroad. We currently understand that COVID-19 is spread through the following three methods: aerosol, droplet, and contact. Our countermeasure against each is the following:

  • Aerosol: Implement as much ventilation as possible
  • Droplet: Practice proper cough/sneeze etiquette and the correct use of masks
  • Contact: Implement hand washing before eating and when touching something shared, disinfecting surfaces, and social distancing

IBS would like to ask students to take the following steps to minimize their health risks during their free time on our programs by keeping their independent travel to a minimum, staying away from enclosed spaces with poor ventilation, maintaining social distance, and staying away from crowded spaces, properly using masks, washing hands, and using a disinfectant. Students who put themselves and others at risk by not following guidelines may be dismissed from the program.

While the COVID-19 pandemic continues, International Business Seminars will:

  • Communicate the risk of travel abroad to students, faculty, and staff before departure;
  • Register all student, faculty, and staff with the US Department of State through the STEP program;
  • Enroll all students, faculty, and staff in On Call International – more details below;
  • Provide 24/7 emergency assistance for students, faculty, and staff abroad;
  • Provide COVID-19 related training and information to students, faculty, and staff;
  • Regularly review and assess host country requirements or restrictions related to COVID-19 and communicate updates to faculty, staff, and students;
  • Provide students, faculty, and staff with details on locating resources and assistance in their host country.

What happens if my program gets cancelled? 

If a program needs to be canceled, IBS will decide 60 days prior to departure and inform you of the cancellation. In this case, you will be receiving 100 percent of your refund.


All participants must be fully vaccinated before attending an International Business Seminar.

The definition of fully vaccinated continues to evolve. Many countries that are visited on an IBS program require that all vaccine certificates (including the CDC vaccine card from the U.S.) have a validity of 270 days. Therefore, if it has been more than 270 days since your last dose, you are not considered fully vaccinated.

For Spring 2022 and Summer 2022 programs, participants are highly encouraged to get a booster shot as soon as you are eligible.

IBS recognizes that there are valid reasons why students may not be fully vaccinated against COVID-19. We will work with students on an individual basis to work through their vaccination status if required.

COVID-19 Monitoring and Testing

All participants are required to take a PCR test <72 hours prior to the start of the program and before re-entry into the United States. This requirement is subject to change over time and by country. IBS will keep all participants updated on monitoring and testing requirements. Participants are required to follow all guidelines and directions provided by IBS program leaders and any additional requirements in the host location. IBS will keep all participants informed about guidelines and directions, as they are subject to change with short notice. You are subject to dismissal if you violate any of the applicable COVID-19 protocols.

Will I need to be tested for COVID-19 before I travel abroad?

It will depend on the country you are visiting. The protocol for traveling to and from international destinations, and for reporting information on COVID-19 is country-specific. The best place to find information on COVID-19 in a specific country is through that country’s Ministry of Health and government websites, US Embassies and Consulates overseas, The Center for Disease Control Travel Health Notices, and the US Department of State.

Will IBS pay for my COVID-19 test to travel?

No, IBS will not pay for a COVID test for departure. You should reach out to your insurance provider with questions about covering the cost of testing.

Insurance Coverage

On Call International specializes in providing health and travel insurance to students and schools from around the world. Since 1995, On Call International has been committed to providing the highest quality travel risk management services to students. On Call International insurance plan is a member of the Tokio Marine HCC group of companies. While abroad you can contact On Call International 24/7 for support.

Does the international insurance provided by IBS include Mental Health expenses?

Yes. Up to $20,000.

Does the international insurance provided by IBS include medical care if I get infected by COVID-19?

Yes. Our insurance covers up to $250,000 for medical expenses and hospitalization, including Covid-19 related expenses.

The insurance also covers quarantined related expenses:

  • Up to $5,000 Combined Single Limit (CSL) annual aggregate per insured person
  • Return of Travel Companion: Up to $1,500 included under the CSL
  • Hotel Stay: Up to 14 days or $2,500 included under the CSL
  • Food Costs Up to $50 per day for 14 days included under the CSL
  • Change Fee/Airfare: Up to $1,000 difference in airfare included under the CSL
  • Does the international insurance provided by On Call include evacuation coverage due to COVID-19?

    If you become ill with COVID-19 and a medical evacuation is necessary, that evacuation will be covered.

    Will I be required to purchase additional insurance, such as Cancel For Any Reason (CFAR) or Interrupt For Any Reason (IFAR) policies?

    IBS will not require you to purchase additional insurance; however, all students are strongly encouraged to purchase additional travel insurance that will cover you if your flight or program is canceled or if you are recalled to the U.S. because of COVID-19 since these events will not be covered by most international insurance policies, including the ISI medical insurance. Most Cancel For Any Reason (CFAR) policies MUST BE PURCHASED within 20 days of a first deposit, and will only guarantee up to 75% of the entire cost of the seminar. We recommend that you thoroughly read the plan you are considering and review the fine print closely.